May 5th, 2014 -Second Circular
45th International Physics Olympiad, Kazakhstan, 13 - 21 July 2014
It is our pleasure to inform you about the progress regarding the 45th International Physics Olympiad in Astana, Kazakhstan 13 - 21 July 2014.
We have received 84 confirmations from the following countries:
Bosnia and Herzegovina
People`s Republic of China
Islamic Republic of Iran
Republic of Korea
Republic of Singapore
During April, 2014 the official invitation letters were sent to the Ministry of Education or equivalent of the teams who had made the preliminary confirmation. Copies have been sent to the contact persons of each country. If, for any reason these letters have not been received, please email us.
Online registration for IPhO 2014 will be available starting 6th of May.
Contact person form each country should receive an email containing login, password and further instructions on how to register all participants from their countries. It is recommended to register as soon as practicableso that we can start visa and other arrangements on time. The deadline for registration is set as 20th of May. However, as some of you may not have sufficient information by this date you can request an extension by sending us an email specifying the date you will be able to finalize your registration.
Information regarding visa application can be found on the website of the Kazakhstan Ministry of Foreign Affairs: http://mfa.gov.kz/en/#!/consular_issues/ Also, you can find useful and additional information on our website http://ipho2014.kz/content/view/1/247 Note that based on classification of countries by Kazakhstan Ministry of Foreign Affairs, the visa application process may vary from country to country. We willbe sending more detailed instructionson visa process to your contact person depending on your country’s classification.
Fees and Payment
All participating countries are asked to contribute with a fee of USD 2,500. The fee will contribute towards accommodation, entertainment events and excursion during the official period of the Olympiad. Observers and visitors are welcome, and they are expected to cover their expenses by paying USD 1,400 for observers and USD 1,200 for visitors. Observers may attend all Olympiad meetings, including the meetings of the International Board. However they may not vote or take part in the discussions. Visitors do not attend the meetings of the International Board. We kindly ask you to transfer the total amount to the account below before the end of May or as soon as practicable there after.
Bank name: Halyk Bank of Kazakhstan
Beneficiary’s Address: Astana, Kazakhstan, str. Pobedi 16-1
SWIFT Code: HSBKKZKX
Beneficiary’s name: DARYN RNPC RGKP MINISTERSTVA OBRAZOVANIA I NAUKI RK
Indication: IPhO 2014, Countryname (e.g: IPhO 2014, Kazakhstan)
All the bank charges must be covered by the payer.
Transportation and Accommodation
Transportation from Astana Airport to the hotel and university, transportation during the event and vice versa are fully covered by the Organizing Committee (13-21July). Food and accommodation will be provided during 45th IPhO between 13 and 21 July 2014. Arrangements have been made for students to stay at the hostel of Nazarbayev University. The leaders, observers and visitors will be hosted at “Park Inn by Radisson Astana” Hotel. The regular hotel check-in time is 14:00 July 13th, 2014 and check out time is 12:00 July 21st,2014. If you are arriving earlier and/or departing later or may wish to request a single room at the hotel, additional charges canbe applied. The fee table for additional days and single room will be sent to your country’s contact person. If you plan on arriving way earlier to Kazakhstan or plan to arrive at another destination than Astana or plan to depart way later, please let us know, as we need to be aware of the time and duration of your stay in Kazakhstan for immigration and visa purposes.
As some countries requested to stay in Kazakhstan after our IPhO program for sightseeing and tourism purposes, we will organize optional tours jointly with a travel operator to Almaty and other cities of Kazakhstan for additional charges. If you wish to find out more information, please let us know specifying number of days you wish to stay and places you want to visit.
The Organizing Committee will supply each contestant with a calculator. For simplicity, we have decided to use the model of calculators that was used last year, i.e. Hewlett Packard 10S+. Please note that this calculator is the only allowed model for IPhO 2014. Calculators will be provided by the organizing committee and included in students’ bag that they will receive upon arrival.
Contact and Information
For more information and updates please have a look at our website. If you need to contact the Organizing Committee, please use the following contact information;
E-mail: firstname.lastname@example.org, email@example.com and firstname.lastname@example.org
Phone: +7 7172 44-53-32, +7 7172 44-53-52
The Republican Scientific and Practical Center “Daryn”
Pobeda Avenue, 16/1
Astana, Kazakhstan, 010000
We are looking forward to seeing you in Kazakhstan in July 2014 at the 45th IPhO.
Mr. Yessengazy Imangaliev
Vice Minister of Education and Science
of the Republic of Kazakhstan